LeanAcademy (Season 2)
How can you improve the communication?
Team board as a central element for communication
Communication only works with at least two people. By communicating, people exchange information. The more the information and the people become, the more difficult communication becomes.
For this reason, it is important to create a basis for communication: a daily team meeting on the Team Board.
The Office Layout
Record the office layout and make it visible in the team’s entrance area. The office layout includes the names of the employees and their function or area of responsibility. External colleagues can thus go directly to the employee’s workplace.
Allocation of Responsibilities and Tasks
The written assignment of tasks and responsibilities creates communicative clarity…
…within the department as well as in projects.
Overview of Responsibilities and Tasks within the team
Overview of Responsibilities and Tasks of one person
Implement a Availability Plan
An availability plan gives an overview of the availability status of colleagues. Local absences, vacation, home office, business trips, etc. are visualized here.
How to use the Template?
Print out the months separately. After the current month has expired, the next month can be moved up to the current month. The “new” next month is added below.
If necessary, use colors for the labeling.